Registration and Passports – Haflinger Society of Great Britain Passports Only.
All forms to register Haflingers with the Haflinger Society of Great Britain are now available via Registrations on the top menu of this website.
This includes Foal Registrations, Imported Haflinger Registrations, Transfers of Ownership, Foals born via A.I. and Embryo Transfer and Gelding Registrations after castration.
Please ensure you read the forms carefully and also read the attached Registration Fees so you send the correct payment in.
Owners of horses that have not applied for a passport within the timescale outlined above are committing an offence under the Horse Passports Regulations 2009. Please apply for your passport(s) as soon as possible.It is an offence to keep or sell a horse without a passport.
All fees are doubled for non members
Prefix Registration – includes recording with Central Prefix Register:
PURE BRED ANIMALS – Foal Registration – for foals born in the UK,
to include Passport:
£20 if registered before 1st October in the year of birth.
£40 if registered after this date.
Foal Registration – for Pure Bred foals imported from EU Countries already holding passports:
£20 if registered within 28 days of importation
£40 if registered after this date.
Registration of Mature Pure Bred Imported Animals already holding Passports:
£20 for Mares
£20 for Stallions
£20 + £5 for Gelding registration.
PERMANENT REGISTRATION FOLLOWING INSPECTION OR CASTRATION:
£20 for Stallions + £47 for DNA (Mandatory)
£10 for Sect 1 Class 1 mares
£5 for Sect 1 Class 2 mares
£5 for geldings registered within 28 days of castration
£10 for geldings registered after 28 days following castration
£20 all stock as part of annual inspection at a recognised inspection centre.
PART BRED ANIMALS – Born in the UK ( passport if required)
£20 if registered before 1st October in the year of birth
£40 if registered after this date.
PASSPORT: Re issue of damaged or lost Passport (UK born animals)
£50 where identity is proven.
TRANSFER OF OWNERSHIP – British registered animals only
£10. All categories.
£30 for stallions £20 others(incl transfer of ownership and tags).
Valuation expenses paid direct to valuer.
The first page of the passport gives the details of your Haflinger, including its full registered name, sire, dam, date of birth, the breeder and a 15 digit Unique Life Number (ULN). Your Haflinger’s ‘continuous number’ is the last four digits of the ULN.
Pages 3-5 record any change of owner and once the passport has been updated the new owner must sign in the box that contains their name and address.
All flu shots and any medication your Haflinger receives should be recorded in the passport. Flu shots starting on page 7.
Pages 10 and 11 have a detailed description of your Haflinger for identification purposes and these pages will be updated after inspections to record the height, girth and bone measurements and also any brands that are received.
Pages 12 and 13 give a six generation pedigree. Page 14 has your Haflinger’s permanent registration number and breeding status and should also contain a head shot photograph. If no permanent number has been recorded please contact the Registrar. Fillies will have their permanent number recorded after inspection at three years of age.
Please think carefully before signing Section A on page 21 – the declaration for human consumption. Once this section has been signed this decision is irreversible. Leaving the declaration unsigned does not mean that your horse will automatically go down this route but it does mean you will have kept that option open should your circumstance change in the future. Page 24 lists the contents of the passport, however, over the past few years fillies inspection marks have been inserted onto this page.
Horses to be accompanied by their passport at all times.
A horse may not be moved without being accompanied by its passport. Exceptions to this are:
If a horse is stabled or at pasture
Leaving a competition or event area for training or test purposes
Being moved on foot where the passport can be made available within 3 hours.
Unweaned foals accompanied by their dam or foster mare
Current legislation requires that the passport for any deceased horse or pony must be returned to the appropriate PIO within a 30 day period. The passport will be amended as necessary and held by the Society or, at the request of the owner be returned to them. If you do not wish to speak to anyone, at what can be a very distressing time, then please forward the passport to the Registrar along with a covering letter. A record of deceased animals are published in the quarterly ‘Focus on Haflinger’ magazine and should you not wish for this to happen then please indicate this in your correspondence.
Owners should ensure their passport is kept safely and securely, however if your passport is lost, stolen or damaged beyond recognition you can apply for a duplicate. The Society will only issue a duplicate passport if your original was issued by us. You will need to contact the Registrar for the appropriate form that must be completed by a veterinary. They will have to complete the ‘confirmation and drawings’ section of the form and locate and verify the microchip number If your Haflinger has not been micro chipped this must be done before a passport can be issued. The application must also include recent head photographs showing any facial markings clearly.The passport will be stamped as being a ‘duplicate’ and the horse will automatically be declared not for human consumption.
Any prefix that you wish to use when registering your foals must be registered with the Society. The Central Prefix form must be completed in full and returned to the Registrar with the appropriate fee, currently £50.00. Please do not return to the Central Prefix Register (CPR).It will be the decision of the CPR if the prefix is acceptable or not and not that of the Society. The CPR will inform you if your application has been successful. Prefix Registration forms can be requested from the Registrar.
NED – National Equine Database
As a PIO we are required to record horse and owner details for all passports issued. These details are passed to the National Equine Database who will publish details of your horse on the public NED website. Your personal details will not be displayed on the site but are available to enforcement bodies and may be used in the event of a disease outbreak. That is why it is essential to transfer horses into new owner’s names and also inform the Society of any change of permanent address in case anything should occur in your area.
In accordance with the Society ruling all breeding mares must be DNA tested before their first foal is born. Fillies attending their three year old inspection will have hair samples taken that can either be kept in their individual file held by the Society or processed immediately. If you are unsure if your mare has been DNA tested then please contact the Registrar for further details.All breeding stallions must also be DNA tested.
DEFRA are currently reviewing the possibility of having just one passport issuing body rather than individual Societies producing their own.This will have obvious knock effects for many Societies some of which could be detrimental to the breed. A PIO Steering Group has been formed and they represent the 80+ individual PIO’s. They are currently in talks with DEFRA and we await the outcome of their meetings and decisions as this could greatly affect the way in which we operate in the future.
Society Passports – if we are still in a position to produce them. Our passports were first produced in the early part of the last decade (2000’s) and have served us well during that time. The pages were printed on mass and we are now coming to the end of the original document. According to DEFRA’s final decision and should we still be able to continue producing our own passports we will be in an ideal position to review and update this document.
Smart Cards – currently under review by the EU. A credit card size document containing both visible and electronic information about each individual animal and proposed as an alternative to travelling with your passport. Would contain visible information such as:
The PIO issuing body
Unique life number
Photo of the animal
If you have any concerns or questions regarding passports or registration procedures please contact:
Donna Sutton (Registrar/Head of Breeding and Stud book Management)
Address:- Lower Mount Pleasant Farm, Sixteen Foot bank, Chatteris, Cambridgeshire, PE16 6PF
Please note that our Registrar works for the Society on a voluntary basis. She will do her best to get back to you within a reasonable timescale but work and/or other commitments mean that we cannot guarantee an immediate response